Notarial Services

What is a Notary?

An Australian Notary Public, Public Notary, or Notary, is a public officer given statutory powers to witness documents, administer oaths, and perform other wide-ranging and useful administrative functions of a national and international nature.

A Notary has been likened to “an International Justice of the Peace” because, almost exclusively, the work of a Notary involves documentation required by a client for overseas use.

What are the most common services performed by a Notary?

 

  1. Verifying official, Government and personal documents and information for use in Australia or overseas
  2. Witnessing signatures of individuals to documents and authenticating the identity
  3. Witnessing Powers of Attorney for use overseas, including from time to time, preparing them
  4. Certifying true copies of documents for use overseas
  5. For corporations and business, witnessing documents and authenticating status and transactions
  6. Dealing with the documentation for land, property and deceased estates overseas

How much will it cost me?

 

Our Notary charges $120 per document. If the document requires verification, for example, an education certificate, we charge an additional $40.

If you require multiple documents to be notarised, there may be additional fees.

What happens after I have my document notarised? 

 

Most overseas Governments, courts and institutions need proof that Australian documents are genuine before they accept them. The Australian Department of Foreign Affairs and Trade (DFAT) will certify that a Notarial signature and seal on a document is genuine by checking it against a specimen of the Notary’s signature and seal held on file and then stamping the document with an Authentication or Apostille. You will be required to fill out this form before DFAT can apply the Authentication or Apostille.

What certification stamp do I need? An Authentication or Apostille? 

This will depend on the country you are dealing with!

Countries that are party to the 1961 Hague Convention Abolishing the Requirement of Legalisation for Foreign Public Documents require an Apostille on documents which qualify as Australian public documents. This includes notarial documents. You can find a list of countries party to the Hague Convention here. Alternatively, you can find this information by asking the relevant Embassy.

Documents going to countries that are not a party to the Hague Convention usually need an Authentication. States not party to the Hague Convention includes China, Vietnam, most of the Middle East and many others.

Documents which have been authenticated require a third step and must be taken to the relevant consul or embassy.

Do I have to pay for an Authentication or Apostille?

The notarised document must be provided to DFAT, and you will have to pay a fee. If you are required to undertake the third step and have your document authenticated by the relevant consulate or embassy, they will charge you for authentication.

Our core practice areas include

Mediation & commercial dispute resolution

Public Interest